Privacy Policy

As a membership-based association, the British Damage Management Association (BDMA) understands the importance of and is committed to maintaining your privacy and keeping your information secure. The following information describes the practices the BDMA maintains regarding any personal information we receive about you, for example through your use of our website.

From time to time the BDMA may need to make changes to this privacy policy, for example, as the result of government regulation, new technologies, or other developments in the area of privacy protection. You should check the BDMA website periodically to view the most up to date privacy policy.

This privacy policy was last updated January 2017.

 

WHEN WE COLLECT PERSONAL INFORMATION

We collect personal information for a variety of reasons in connection with the running of our organisation. However the main occasions that we collect your data are when you:

  • apply to be a member and throughout your membership;
  • register (or someone registers you on your behalf) for one of our events;
  • register (or someone registers you on your behalf) for examinations, training courses or other education facilities; and
  • request ongoing provision of information or materials, such as Recovery Magazine.

If you are registering other people for one of our events you must ensure those individuals have either read or been informed of the contents of this privacy policy and that you are legally entitled to share their information with us, for example, you have obtained their consent.

We also collect information on your use of our website.

 

WHAT INFORMATION WE COLLECT

Your information that we might collect includes:

  • name;
  • email;
  • address;
  • job title;
  • membership number;
  • IP addresses;
  • company name; and
  • date of birth.

 

HOW WE USE YOUR INFORMATION

Your information that we collect will be used:

  • to administer your membership;
  • where you are an accredited member:
  • to list your details in the ‘Member Lists’ area of the website, which can be searched by name, company or membership category;
  • to send you any guides, documentation, email alerts or other information relevant to your membership.
  • where you have registered for a BDMA event:
    • to send you the relevant information pack;
    • to include your name on the delegate list, which is available to other delegates and exhibitors;
    • for any other necessary purpose related to the running of our event;
  • to personalise your experience on the BDMA website; and
  • to track the use of the BDMA website.

 

WHO WE SHARE YOUR INFORMATION WITH

We use third party companies to help us provide our services. These companies will only use your personal data under our strict instruction and are under an obligation to ensure appropriate security measures are in place.

We may also disclose your information to third parties where:

  • the disclosure is required by law or by a regulator with authority over us or you, such as where there is a court order, statutory obligation
  • we believe that such disclosure is necessary in order to assist in the prevention or detection of any criminal action (including fraud) or is otherwise in the overriding public interest.

 

HOW WE PROTECT YOUR PERSONAL INFORMATION

The BDMA is committed to keeping your information secure. The BDMA keeps all information in a secure server. We also have appropriate security measures in place in our physical facilities.

While we strive to protect your information, due to the nature of the internet we cannot guarantee the security of any information you transmit to us. With this in mind, any transmission is at your own risk and we urge you to take every precaution to protect your information while you are online.

 

HOW LONG WE KEEP YOUR PERSONAL INFORMATION

We only keep personal information for as long as is reasonably necessary to fulfil the relevant purposes described in this privacy policy. For example, if you are a member, we will keep your details for the period of your membership and for 7 years afterwards, to deal with any ongoing queries or legal obligations.

We may keep your information for longer if required by law.

 

UPDATING YOUR PERSONAL INFORMATION

We take reasonable steps to ensure that the information we hold about you is reliable and as accurate and complete as is necessary for its intended use. However, it is your responsibility to notify us of any change to the contact or employment details you have provided.

 

OTHER WEBSITES

The BDMA’s website contains links to other websites. We are not responsible for the information any such website collects, or the use it makes of it and this privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.